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Experiential Learning ELT
  1. Experiential Learning
  2. Co-Curricular Record
  3. Collaborative Programs
  4. Student Org CCR Validation Process

student org CCR Validation

Does your student organization meet the Co-Curricular Record's (CCR) 30-hour participation requirement, but has no access to a Staff/Faculty Validator? Great news!

There is now a CCR Validation process open to ALL student organization members, even without a campus advisor. If you complete at least 25 hours of involvement during the academic year, the remaining 5 hours can be fulfilled through Experiential Learning activities in the Teaching and Learning Commons. Use the resources below to get started!

Benefits of the CCR Transcript:

  • Showcases your transferrable skills gained from student organiztion roles and experiences
  • Strengthens your graduate school and job applications through official university documentation
  • Improves your resume, cover letter and interviewing skills through meaningful self-reflection
  • Supports informed decision making and goal setting to prepare for your career

Competencies Earned:

  • Each student org gets to choose which Competencies are displayed for thier positions!

To get started:

  • Someone from the organization completes STEP 1 (this can be a principal or general member)
  • Share a full member roster with elt@ucsd.edu so members can be added as "Pending" and receive event reminders
  • Members complete STEP 2 to receive CCR Validation (all requirements are due before 6/30/27)

STEP 1 - Add Student Org to CCR Catalog

STEP 1: Student org details are reviewed and added to the CCR Catalog.

One principal member should complete the following steps to get the organization listed in the Co-Curricular Record (CCR) Catalog,(must be finalized before 6/15/2027).

  1. Complete this Interest Form to provide details about your organization and member positions.
  2. Schedule a meeting with the CCR Team, where we’ll review: 
  3. After the meeting, principal members will:
    • Add all position details to their copy of the import template
    • Share the completed template and a full member roster with elt@ucsd.edu 
  4. Share the Student Org CCR Validation slides with all members

STEP 2 - Members Complete Validation Requirements

STEP 2: Individual members complete all steps to receive CCR Validation.

All members who are interested in receiving Validation must complete the following requirements before June 30th, 2027.

  1. Attend three EL Workshops (sessions offered weekly): 
    • Where to Begin? An Intro to EL
    • Find Your Community, Find Your Purpose!
    • So What? Reflecting on Your EL Story
    • Preparing for Academic Internships
    • Applying to On-Campus Jobs
    • Student Organizations + CCR: Partnering for Success
    • Transfer Student Community Engagement CCR Workshop
    • Career Pathway to Success CCR Workshop
    • Experiential Learning for Students with Disabilities Workshop
    • Mapping Your CCR to Career Journey
  2. Submit the CCR Reflection Survey
    • To be completed after at least 30-hours in your role (~30 minutes to complete)
  3. Choose a method to share your experience:
  4. Receive CCR Validation for 2025-2026!

First Requirement - Attend 3 EL Workshops

All student organization members interested in receiving CCR Validation must attend at least three workshops from the Experiential Learning Workshop Series, between Fall 2026 and Spring 2027.

If you'd like to request that one of the workshops be facilitated during a GBM meeting, please email elt@ucsd.edu with dates and topics.

Make sure to list your organization on the registration form in order to receive credit for the three workshops.

 

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Second Requirement - Submit Reflection Survey

All student organization members interested in receiving CCR Validation must complete the CCR Reflection Survey, before the June 30, 2027 validation deadline.

This comprehensive reflection helps you identify learning takeaways from your co-curricular activities and involvement. It is meant to connect your experiences outside the classroom to your personal, academic, and career development. The reflection survey follows the "What? So What? Now What" framework, to help you articulate your experience, reflect on your learning, and demonstrate how it aligns with your goals and developed competencies.

Make sure to list your organization's name on the reflection form in order to receive credit for completing this requirement.
reflection survey

Third Requirement - Share Your Experience

All student organization members interested in receiving CCR Validation must either:

Important Note: Before attending the event or submitting a testimonial, please make sure you have submitted your CCR Reflection Survey form. 

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Showcase Schedule

  • One virtual session in Winter Quarter (date to be announced)
  • One virtual and one in-person session in Spring Quarter (dates to be announced)

Event Format

  • Presentation Groups (~30 minutes)
  • Roundtable Discussions (~30 minutes)
    • Groups will be organized by EL categories 
    • 4-5 students per group with 1 EL team member or EL Ambassador as moderator (time keeper)

Presentation Guidelines 

Presentation Format Options (participants must choose one)

  • 5 PowerPoint Slides (Virtual and In-Person sessions)
    • A concise, visual presentation using 5 slides to guide your audience through your experiential learning journey.
  • Research Poster (In-Person session only) 
    • A visual, academic-style 3-panel poster 36" x 48" (landscape or portrait) presentation to communicate your experiential learning project
  • Digital Portfolio (Virtual and In-Person sessions)
    • A comprehensive, web-based portfolio showcasing your entire experiential learning journey at UCSD, including multiple EL experiences both curricular (course-based) and co-curricular.