Learning Agreement

Once a student has secured their internship and is ready to apply for AIP, they should submit a Learning Agreement in InternLink.

A Learning Agreement is a document between students, their supervisor and AIP on a student's goals and outcomes during the internship. Once this document is approved by both the AIP team and a students' internship supervisor, a PDF of the Learning Agreement must be attached to the Enrollment Authorization Request System (EASy) to be able to enroll in the course.

Required Information

A learning agreement must include the following information. A step-by-step guide for how to complete a Learning Agreement is available.

• Internship dates (start and end dates must align with dates of the academic term, Weeks 1-10)
• Internship schedule and hours
• Faculty Advisor contact information
• Internship details
  
  • Organization name
  • Supervisor Name
  • Supervisor Title
  • Supervisor Email
  • Supervisor Phone
  • Internship Title
  • Internship description (responsibilities of the position)
• Determine three Learning Objectives
  • Learning objectives should reflect concrete knowledge or experiences you hope to gain from the internship opportunity.
  • Identify the steps that would help you to achieve those objectives
• A summary of your final deliverable

Note that the Internship Supervisor and Faculty Advisor are different individuals.

• The Internship Supervisor is the person at the internship site providing supervision for the position, assigning tasks to complete, providing mentorship, and evaluating the position.
• A Faculty Advisor is a UC San Diego faculty member that will be listed as the instructor of record and submits the grade for the course.

Submitting the Learning Agreement

Once the Learning Agreement is complete:

• Submit the Learning Agreement to AIP via InternLink
• AIP will review your Learning Agreement and will provisionally approve your application
  • If revisions are needed, the Learning Agreement will be sent back to you for edits
• Your Internship Supervisor will receive an email requesting their electronic approval of the Learning Agreement.
  • If the Internship Supervisor has not approved the Learning Agreement, it is recommended you reach out to them directly as there may be additional edits needed.
  • If they did not receive the email, confirm that the correct email address was included in the Learning Agreement. If a new link needs to be sent, please contact AIP via the VAC or email aipinfo@ucsd.edu.